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5-Year Evaluation

Legal basis of the evaluation process

When the ERNs were established, it was agreed that an evaluation would be conducted every five years after their initial approval (or last evaluation) to determine the worth or significance of the work and actions developed by the ERNs. In 2022/2023, the ERNs and our member HCPs from the 1st call underwent a formal performance evaluation.

The evaluation process is transparent and independent from the policy making, and developed by a third party appointed by the European Commission, an Independent Evaluation Body (IEB), to enhance credibility.

The Consortium consisting of IDOM Consulting, Engineering, Architecture (IDOM) and the Andalusian Agency for Healthcare Quality (ACSA) has been appointed by the EU Commission as the Independent Evaluation Body (IEB) to perform the technical evaluation of the European Reference Networks and their members, under the framework of the Implementing Decision 2014/287/EU which set out the criteria for establishing and evaluating European Reference Networks and their members at least every 5 years.

The evaluation process is part of the AMEQUIS Framework and will include the annual Continuous Monitoring exercise.

Timeline of the evaluation

According to the evaluation manual, the evaluation process is implemented in 4 stages:

1. Preparatory steps of the evaluation process, that started November 11^th, 2022.
2. The self-evaluations by the HCP teams and ERN, starting the 19^th of December 2022.
3. The technical evaluation of HCP and ERN, which will start just after the self- evaluation.
4. The evaluation results, from the end of May until the beginning of September 2023.

Most of the phases of the evaluation process is performed through the online tool (OEIT) developed by ACSA, that will be available in the following link:

https://www.ern-assessment.com

Login credentials and a user guide was provided in another email by ACSA.

Please, take into consideration the timeline of the next two stages of the evaluation process which are important at this point:

19^th December 2022 - 19^th February 2023: Self-evaluation

In order to help the HCP in the self-evaluation process, ERN EYE has prepared a condensed version of the "evaluation toolbox manual" of the EC focussed on the evaluation of the HCP and that you will find in attachment.

The purpose of the self-evaluation is that each Network and each HCP team carry out a process of self-assessment about the activities performed during these five years in order to verify to what extent they have developed their mission and fulfilled the proposed objectives.

20^th February - 18^th May: Documentary review + Onsite audits

The evaluators team will perform a desktop review of the information provided. Please, note that during this period, evaluator's queries may arise in the OEIT.

Regarding only the HCPs to be audited on-site, more details on dates and tasks will be provided at a later stage.

Contact person

If you have any question, don't hesitate to contact the ERN management team, Bernard COUPEZ, bernard.coupez@chru-strasbourg.fr

Useful links

Short presentation and instructions on how to fill the self-evaluation form

Copy of the Self-evaluation form containing all the measurable elements and the list of the evidences and documents to prepare

Specific guidance for the scoring process for each measurable elements